Constitution

1. Purpose of Constitution

This document serves to outline the aims, purposes, and objectives of Business Leisure and Health (“the club”). It also serves as an outline for the governance and operations of the club. Every semester, the club shall review this document prior to submitting a club package to the Simon Fraser Student Society (“SFSS”).

2. Club Name

The official name of the club shall be “Business Leisure and Health.” Other accepted conventions include “Business Leisure & Health” and “BLaH.” No other name shall be used in the advertising or representation of the club.

3. Mission Statement

The club will aim to assist in the professional and social development of students of Simon Fraser University (“SFU”) while fostering community by promoting a recreational, healthy and environmentally friendly lifestyle.

Objectives

• To provide students with avenues to develop teamwork and communication skills
• To enhance and develop the skill set of its members
• To initiate and maintain fellowship between students at SFU
• To provide contacts with the business community
• To enhance the SFU Business Administration program
• To put on events promoting sustainability and recreation

4. Membership

• Membership shall be open to all SFU students in good standing with the SFSS
• Membership will be comprised of general members, and “Associate members” (Alumni, Advisors, Faculty, Staff)
• Associate members may not run for club executive positions

5. Executives

• The executive shall include at least a President and a Director of Administration
• A typical executive consists of 6 Directors (Administration, Communication, Development, Finance, Member Relations, Technology)
• All members of the Executive must be student members of the club
• All members of the Executive shall be voted into their positions via an election or by-election. Single nominations will witness a yes / no vote.
• Any executive may be impeached by a vote of at least 3/4 quorum. (See 'Meetings' for quorum)
• An impeached member may be reinstated by a similar vote
• Should an executive position fall vacant, a general member can be appointed as a temporary executive until a by-election
• A by-election must happen within the same semester, or 3 months duration; to be decided upon by the president

President

• Ensure BLaH’s operations are implemented in alignment with club objectives
• To prepare agendas, chairs meetings and co-ordinate activities of the organization
• Represent BLaH to the faculty in general, or to any departmental committee when a club representative has not been elected or cannot attend
• Manage finances with Director of Finance

Vice President

• Oversee the organizational efforts of all events carried out by the club
• Liaise with other clubs and campus or community organizations
• Develop special projects and oversees the Project Management aspects of the club
• Maintain knowledge base with Directors and project managers
• Publish content to blog and articles

Director of Administration

• Record meeting minutes
• Complete club package and SFSS documentation
• Maintain knowledge base with President and Vice President
• Maintain external communication channels
• Maintain club mailing list and email account
• Responsible for club correspondence
• Publish content to blog and articles
• Maintain club documentations

Director of Communication

• Direct club profile, marketing and e-communications
• Develop BLaH promotional materials
• Work with Director of Technology to maintain an up to date and effective informative website
• Work with Director of Administration to maintain and update BLaH poster boards
• Responsible for BLaH newsletters and submission of The Buzz articles
• Ensure consistency between all advertising and communication developed or sent out by executives

Director of Development

• Maintain relationships with external partners, sponsors, industry contacts and alumni
• Publish content to blog and articles

Director of Finance

• Manage club finances with President (signing authority)
• Supply invoices and quotes to the Director of Development
• Allocate and track project budgets
• Prepare semester budgets
• Maintain financial reporting of club operations; including accounting of all funds received and spent
• Maintain relations with SFSS and Faculty for funding related issues

Director of Member Relations

• Conduct recruitment campaigns
• Develop retention strategies
• Organize professional development activities
• Maintain internal communication channels
• Conduct recognition and award programs with Director of Administration
• Publish content to blog and articles

Director of Technology

• Oversee and maintain the BLaH website
• Ownership of all technical-level functions carried out by BLaH
• Innovate and refine BLaH’s internet strategy
• Publish and facilitate web content, blogs and articles

Signing Officers

• Designated signing officers will be the President, Vice President, and Director of Finance

6. Organization Chart

7. Meetings

• There shall be at least one regular general meeting per month. Notice of General Meetings shall consist of at least one email sent no less than one week in advance
• A meeting shall be called by the Executive Committee, or by any member of the Executive Committee, upon receipt of a petition containing the names of 8 members of the Club. In the latter case, the meeting shall be called within two weeks
• Quorum for a general meeting shall be 8 members of the Club. Proxy votes are not allowed
• If, at any time, no member of the Executive Committee is able or willing to call a general meeting at the request of the membership, any member may do so providing proper notice (2 weeks) is given
• Minutes shall be recorded for all meetings
• The club shall rely on consensus decision-making, and rely on Roberts Rules of Order if deemed necessary by the executives

8. Elections & By-Elections

• Voting shall be by show of hands unless secret ballot is requested by a candidate. The person receiving a majority of votes shall be elected. If there is not a majority (difference of less than 3 votes), the person receiving the fewest votes shall be eliminated, and a new vote shall be held
• Positions that have only one candidate will be left to the end of the election proceedings
• If a candidate was not elected they may then run for a position that originally only had one candidate or less at the beginning of the election proceedings
• Single nominations will witness a yes / no vote
• Should an executive position fall vacant, a general member can be appointed as a temporary executive until a by-election
• A by-election must happen within the same semester, or 3 months duration; to be decided upon by the president
• Any executive may be impeached by a vote of at least 3/4 quorum. (See 'Meetings' for quorum)
• An impeached member may be reinstated by a similar vote
• No candidates may be involved in running or overseeing the election procedures, although they may observe
• An external or neutral agent (Associate member) shall oversee elections
• A maximum of up to 2 (two) individuals may run jointly for each executive position with the exception of President which must be 1 (one) individual
• Terms of office for the President, Vice-President, and all Directors shall be for three semesters
• Elections shall take place at the second to last general meeting of fall semester
• Notice of elections shall be announced 2 weeks prior to the day on which elections shall be held
• Any member of the club is eligible for any executive position except President and Vice President which is regulated by the following rules:
• The positions of President and Vice President may only be held by a club member with at least one semester of active membership in BLaH
• If a position remains unfilled after the first pass of elections, it will be postponed one week to a by-elections process
• If, at the time of the by-election, there are not standing applications for an unfilled position, open nominations for the position will be accepted
• The SFSS General Office must be notified of executive changes once per semester

9. Amendments

This constitution can be amended by 3/4 majority of quorum. Notice of the proposed amendments to the constitution shall be presented to the active club membership (via email) in advance, 6 (six) days prior to the meeting in which the amendments will be discussed and voted upon. Amended Constitutions must be submitted to the SFSS General Office for final approval. Once approved, a detailed outline of changes must be added to the constitution changes section.

10. Constitution Changes

Change Request	Rationale	Date Changed
Create constitution	No constitution	January 9th, 2008
President and Director position to be operated independently	Too much burden on one individual to manage two positions	September 18th, 2008
Restructured Executive positions	To cope with growing operations	November 20th, 2008

11. Dissolution

The club will be dissolved if a 3/4 quorum vote is passed, or if club attendance falls below SFSS standards. All club assets become property of the SFSS in the event of a dissolution.

12. Agency

The club is not an agent of the SFSS and the club’s views and actions do not necessarily represent the voice of the SFSS.